IMCC Privacy Policy

The Inter-Mennonite Children’s Choir (IMCC) is committed to protecting your privacy.

We collect your personal information (contact information) when you register your child(ren) for participation in our choir program.

Personal Information

“Personal information” is any information that can be used to distinguish, identify or contact a specific individual, and includes, but is not limited to, name, address, telephone number, and e-mail address.  IMCC does not sell, rent, or otherwise disclose any of this information. Anyone from whom we collect such information can expect that it will be carefully protected.

Identifying Purposes

IMCC collects personal information from all our members. This information may be used to generate supervision schedules, choir groups, create program lists, attendance lists, etc. Your personal information (email) will also be used to keep you informed of choir activities through weekly choir news. IMCC does not engage in list exchanges, or allow database information to be manipulated or directly used by any other organization.

Limiting Collection

The collection of personal information is limited to that which is necessary for the purposes of choir organization activities as identified by IMCC. Personal information that is regularly collected by IMCC includes your name, your child’s name, home address, home phone number, emergency contact information, church affiliation (if any), child’s school grade. IMCC will often use e-mail as the preferred method of contacting individuals.

Limiting Use, Disclosure & Retention of Personal Information

Personal information is used or disclosed for the purposes for which it was collected. When your information is no longer needed for the purposes for which it was collected, it is destroyed and/or erased after the last IMCC event of the season. Your name, your child’s name, your email address and phone number will be kept on file by the conductor to help facilitate contact in regards to IMCC Alumni activities.

Consent

IMCC will obtain your consent for the collection, use, or disclosure of your personal information, except as permitted by the federal government’s Personal Information Protection and Electronic Documents Act (PIPEDA). IMCC will only use your personal information for the original purpose that it was collected, and any new use of that information is subject to your consent. How we obtain your consent will depend on the circumstances and sensitivity of the information collected. We may seek your consent orally or in writing (i.e. photo waivers). For non-sensitive personal information only, such as name, address and phone number, it may be implied, or an “opt-out” method of consent used when you register for choir using our google form.

Accuracy

IMCC makes every reasonable effort to keep your personal information as accurate, complete and up-to-date as is necessary for the purposes for which it is to be used. You can help us maintain the accuracy of your personal information by notifying us when your address, phone number or e-mail address changes. To notify us of any such change, please contact our conductor by email: conductor@imcchoir.org

For further information about PIPEDA, please refer to the Privacy Commissioner of Canada’s website at www.privcom.gc.ca or call 1-800-282-1376. You can also contact our privacy officer, IMCC’s current registrar for a paper copy of the IMCC privacy policy at: imcc.registrar@gmail.com